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Administrative Assistant (Police)

Hybrid Apprenticeship
Sponsoring Company:
Kentucky State Police
O*Net Code
Rapids Code
Req. Hours
Jul 16, 2021
Jul 16, 2021

Time-Based Skills

48 skill sets | 189 total skills
Safety Procedures - 100 req. hrs
Demonstrate finding a safe location to perform a safety inspection on a Commercial Motor Vehicle.
Demonstrate the proper way to safely approach all commercial vehicles that have been stopped for a safety inspection.
Agency standards and procedures - 60 req. hrs
Demonstrate ability to perform inspections in accordance with all policies and procedures as it pertains to agency personnel and specifically CVE Inspectors.
Equipment/ Software - 200 req. hrs
Demonstrate ability to successfully navigate all federal and state programs as it pertain to: Driver operator licenses of a commercial motor vehicle to also include driver history in the FMCSA portal, vehicle licensing, and company profile.
Federal motor carrier laws - 300 req. hrs
Demonstrate ability to successfully navigate the code of Federal Regulations, “Title 49”, parts 383, and 390-397 and apply them to the inspection process to determine non-compliance of the regulations.
Carrier enforcement procedures - 100 req. hrs
Successfully demonstrate how to identify the carrier for the vehicle inspection using multiple federal and state sources of information and the documentations given by the company representative for compliance with state and federal laws.
Conducting Inspections - 700 req. hrs
Demonstrate ability to perform a Federal Commercial Motor Vehicle Inspection according to FMCSA training and standards, while enforcing state law according to statutes and regulations.
Demonstrate ability to record all driver and company data and any violations found on a federal motor carrier safety document and explain the findings to the operator of the motor vehicle.
Reporting - 150 req. hrs
Demonstrate ability to verify the driver’s daily inspection report
Demonstrate ability to verify the documentation of the periodic inspection report.
State violations - 50 req. hrs
Demonstrate ability to locate all commercial motor vehicle laws in state statute and regulations.
Hazardous materials regulations and inspections - 300 req. hrs
Demonstrate ability to check for the presence of Hazardous Materials during an inspection of a commercial motor vehicle by visual observation of placards and markings on the vehicle, open and entering box trailers, and documentation given by the driver.
Demonstrate ability to verify that all containers, paperwork, and signage is compliant with Federal Law if Hazmat is present.
Radio communications - 40 req. hrs
Demonstrate ability to operate all agency radio equipment at weigh stations and in agency vehicles by following procedures and using 10 codes.
Facilities and CJIS safety procedures - 200 req. hrs
Demonstrate operational-level security measures.
Demonstrate CJIS Terminal Security.
Demonstrate use of all safety procedures throughout the work shift.
Equipment - 50 req. hrs
Demonstrate understanding and effectively utilize all equipment necessary for telecommunications.
Software and programs - 75 req. hrs
Demonstrate understanding and effectively utilize all software and programs necessary for telecommunications.
Policy and procedures - 200 req. hrs
Demonstrate understanding of agency policy and procedure relevant to telecommunications.
Demonstrate ability to review where the agency policy and procedure manual is located.
Demonstrate ability to review and sign acknowledgement of agency policy manual.
Receiving calls - 400 req. hrs
Demonstrate information collection methods
Demonstrate understanding of all ways a call for service can be received, i.e. 9-1-1 line, email, fax, and radio from a trooper.
Demonstrate types of calls for service.
Demonstrate ability to review all information to increase the speed of the dispatching process.
Demonstrate ability to illustrate what Verbal judo is and when it can be used.
Demonstrate ability to apply all information learned and received during a call into a Computer Aided Dispatch (CAD).
Dispatching calls - 400 req. hrs
Demonstrate understanding of officer safety concerns notification procedures, i.e. weapons involved, intoxicated subjects, etc.
Demonstrate dispatching appropriate agencies to an injury accident.
Demonstrate proper protocols for dispatching to each type of call.
Demonstrate ability to apply all information learned receiving the call and dispatch the call accordingly
Emergency medical dispatch - 200 req. hrs
Demonstrate understanding of who is allowed to perform Emergency Medical Dispatch under the Medical Directors license.
Complete all necessary certifications for Emergency Medical Dispatch and comply with recertification procedures
Demonstrate understanding and effectively complete protocols for Emergency Medical Dispatch.
Maintaining dispatch logs - 100 req. hrs
Demonstrate understanding of dispatch logs that are required at operational units.
Explain who is responsible for assigning case numbers to Troopers.
Coordinating emergency services - 100 req. hrs
Demonstrate understanding of agency policy and telecommunications standard operating procedures regarding emergency services response.
Officer safety procedures - 200 req. hrs
Demonstrate understanding all officer safety protocols in relation to telecommunications.
Demonstrate procedures used to ensure officer safety, i.e. Hourly 10-20’s, Status checks, and relaying pertinent information to responding units.
Observe 10 codes that are important for officer safety procedures.
Geography - 75 req. hrs
Demonstrate understanding of assigned areas geography.
Explore the geography of the post by attending a ride along to get a better understanding.
Sex Offender Registry (SOR) - 20 req. hrs
Review regulating statute and SOR policy and procedure.
Observe the process for the entry of new registered sex offenders.
Review the statuses and verifications used on the Sex Offender Registry.
Observe the validations and second party check process.
Observe the process for move-in offenders.
Review the removal of expired offenders’ process.
Carry Concealed Deadly Weapon (CCDW) program - 20 req. hrs
Review regulating statue and CCDW policy and procedures.
Demonstrate understanding of open versus concealed carry firearm laws.
Review training requirements, agency partnerships and application requirements.
Observe the steps of the permit issuance process.
Review the different types of permits issued and Alcohol, Tabaco and Firearms (ATF) exemptions for firearm purchases.
Observe a query in the 9 different databases for state and federal disqualifiers.
Criminal history/ NICS Denied Persons index - 20 req. hrs
Observe the process of quality control of criminal history records.
Explain the relationship between state Computerized Criminal History System and the criminal history records kept by the FBI.
Tracks the daily III (Interstate Identification Index) error report, and correction of discrepancies.
Examine the process of collecting and entry of disposition information.
Review regulating statue and name based and fingerprint based background policy and procedures.
Observe the use of computer systems and the analysis completed to perform each background type.
Review the types of expungements.
Review the certification process for an expungement.
Demonstrate understanding of the courts process in regards to an expungement.
Review the process of complying with an expungement order.
Review the National Instant Criminal Background Check System (NICS).
Demonstrate understanding of how other criminal justice program areas affect the outcome of NICS backgrounds.
Federal Accident Reporting System (FARS) - 20 req. hrs
Demonstrate understanding of the Fatality Analysis Report System and Crash Report Sampling System.
Observe the use of the state and federal databases used in fatal accident reporting.
Determine what does and does not constitutes a motor vehicle traffic fatality collision.
Review the American National Standard ANSID.16-2017 manual.
Complete and analyze a collision report.
Explain the coding form and how it is used in the coding process for a FARS Case.
Automated Fingerprint Information System(AFIS)/Tenprint - 20 req. hrs
Observe the use of software and hardware used in AFIS, such as Servers, live scans, entry, latent and review stations, mobile fingerprint identification, and facial recognition.
Observe the classification and comparison of the pattern types.
Observe criminal processing using quality control, one to one matching algorithm, Tenprint verification, FBI Reject Response (ERRT), and Double Reconciliation.
Observe live applicant processing using LiveScan entry and ink & paper cards.
Uniform Crime Reporting - 20 req. hrs
Observe the processing of a citation.
Review violation codes and how to create or make obsolete.
Observe the use of the electronic system for state and federal reporting of Uniform Offence Reports
Review FBI Reporting: Summary, NIBRS, Hate Crime, Bias Motivation
Examine statistics through requests and reports.
Review publications crime data reports produced by the agency.
Use electronic warrant system to create user accounts, enable / disable, establish roles, and modify passwords.
Operate Judicial Branch database, grant user types, administrators, setup new accounts, reset passwords, and troubleshooting.
Review archiving procedures: open records, transmittal forms, request forms, and the retention periods.
Demonstrate understanding of electronic crash database, civilian crash reports, and paper crash reports.
Criminal intelligence - 40 req. hrs
Review the duties of a Criminal Intelligence Analyst.
Review the Intelligence cycle/process.
Observe the different types of analysis used in Criminal Intelligence i.e. Commodity Flow, Activity Flow, Association, Bank Record, Telephone Record, Indicator, and Structured Analysis Technique.
Observe the use of various software, programs and resources used in Criminal Intelligence gathering.
Use available software, programs and resources to try and locate current wanted and missing persons.
Observe the use of available tools and resources to attempt to locate stolen property from active investigations.
Observe how federal, state, and local agencies share intelligence products.
Review intelligence bulletins.
General investigations- local detectives - 10 req. hrs
File cases using the system specified in policy.
Complete and agency case sheet.
Critique “standard” reports as well as “below standard” reports.
Explain chain of custody, and give examples.
Discuss different types of precautions used in detective work and the necessity of universal precautions.
Complete evidence collection form and review the different types of evidence collection, I.e. Weapon, DNA, Drug, etc.
Demonstrate understanding of crime scene processing and reconstruction.
Develop a list of questions to use during interviews and interrogations.
Demonstrate understanding of the importance of researching the suspect and the case, rapport building, non-verbal cues, and interrogation themes.
Observe a successful interrogation.
Perform a review of the different types of investigations conducted at the agency.
Discuss operation planning, the types, risk factors and mitigation, available resources, completing operation forms and supervisors’ approval.
Special investigations- drug, Special Response Team, Hazardous Devices, Canine, Vehicle Investigations - 20 req. hrs
Review the different types of investigations conducted by specialized investigative units.
Review of financial crime investigation including federal and state laws, and difficulties in performing successful investigations.
Review white collar investigation.
Observe the use of tools and resources available to investigators conducting a white-collar investigation.
Demonstrate the function of a license plate reader.
Demonstrate the capabilities of the X-ray machine.
Review capabilities of the TruNarc.
Review human trafficking investigation.
Review the seven major drug categories, their common names, and effects on the body.
Review drug statistics.
Demonstrate potential targets of a drug investigation.
Observe the Special Response team’s equipment and resources.
Review the job of a bomb technician (Hazardous Devices Unit) and types of calls a Hazardous Device Unit responds to.
Observe Hazardous Device Units Equipment including vehicle, explosives, PAN disruptor, hook and line kit, diagnostics and detection equipment, bomb suits, and robots.
Review the job of a canine unit including requirements for the unit and canine.
Observe the equipment used to handle all dogs.
Review vehicle investigations.
Observe obscured vehicles stored at the vehicle investigation branch.
Review the process of locating confidential identification numbers.
Document the results of the confidential inspections.
Review the process of obtaining a vehicle title in Kentucky.
Observe theft trend data.
Toxicology - 4 req. hrs
Review the job duties of a toxicology analyst including the classification of drugs, their effects, and testimony.
Review the different types of evidence submitted for drug identification.
Demonstrate understanding of what extractions on blood and urine are performed to test for drugs and alcohol.
Observe how they calculate how much drugs and alcohol there is in addition to identifying the types of drugs, alcohol, and inhalants.
DNA/Biological - 4 req. hrs
Review how CODIS is used to aid an investigation.
Review how the body fluid identification and DNA is used to aid investigations.
Define DNA.
Demonstrate understanding of what is looked for when a serological exam is performed.
Define “touch DNA”.
Review what types of cases DNA evidence can be found.
Firearms - 4 req. hrs
Review the job duties of a Firearm & Toolmark Examiner including the various tests performed and testimony.
Observe how the lab performs comparisons including bullets from a firearm.
Observe how the lab can restore a serial number on a firearm.
Trace - 4 req. hrs
Review specific types of trace evidence that could be valuable for: an accident, a sexual assault investigation, and a homicide.
Define what trace analysis is and what it is comprised of.
Explain what types of cases Trace evidence can be found on.
Photography - 4 req. hrs
Review how forensic photography is used within the laboratory and a crime scene investigative tool.
Electronic Crimes - 10 req. hrs
Review the National Internet Crimes Against Children (ICAC) Task Force and state’s regional ICAC Task Force.
Explain the difference between a reactive investigation and a proactive investigation.
Review the capabilities of the digital forensic lab.
Review the types of electronic crimes investigations.
Latent fingerprint - 10 req. hrs
Describe Latent fingerprint development and the difference between non-porous, porous, and transfer.
Review how latent prints are preserved, i.e. photography and mechanical.
Observe AFIS Searches
Medical examiner - 4 req. hrs
Review the role of the medical examiner.
Observe the procedures of an autopsy.
Review the terminology: Cause of death and Manner of death.
Review an autopsy and discuss what evidence and pictures are to be collected and taken.
Public Affairs - 56 req. hrs
Promote the agency, their objectives and the mission to the state.
Educate the public in matters of public safety; i.e. highway safety, online safety and substance abuse.
Demonstrate understanding of the agency’s response to and interaction with the media.
Driver’s Testing - 8 req. hrs
Review all driver’s license and permit eligibility, requirements, and restrictions.
Observe the review of a driver’s license application for motor vehicle, motorcycle and commercial vehicles.
Observe the medical review process.
Observe written testing
Review process for conducting skills test, pre-inspection, basic control skills, road test, and endorsement test including what can qualifying and disqualifying applicants.
Supply - 8 req. hrs
Review the Supply warehouse, garage and body shop.
Observe processing confiscated weapons and incoming weapons.
Review the Fleet manager’s responsibilities as well as back lot inventory.
Demonstrate understanding of the Defense Reutilization and Marketing Office (DRMO) program.
Review the agency purchasing requirements for various purchase types.
Observe the use of the inventory management system.
Review forms used.
Legislative security - 8 req. hrs
Demonstrate understanding of Legislative Security.
Review the House of Representatives.
Review the Legislative Committees and Calendar.
Review the Senate.
Police Telecommunications Equipment - 4 req. hrs
Demonstrate basic understanding all equipment utilized by a Police Telecommunicator.
Software/programs - 4 req. hrs
Observe the different programs used by a Police Telecommunicator
Receiving and dispatching calls - 17 req. hrs
Observe the duties and responsibilities of a Police Telecommunicator.
Review Agency 10-codes / signals and explain their meanings.
Perform the phonetic alphabet.
Demonstrate and define the acronyms – CAD, ESN, PSAP, ANI, ALI, MSAG, and VoIP.
Demonstrate different types of active listening skills.
Review the process of establishing the priority of calls for service and authority on providing or refusing a service.
Review Emergency Medical Dispatch.
Demonstrate understanding of the Police Telecommunicator role as a first responder.
CVE Inspection Equipment - 4 req. hrs
Demonstrate basic understanding of all equipment utilized by a CVE Inspector.
Software/programs - 7 req. hrs
Successfully navigate all Federal and Local programs as it pertain to: Driver operator licenses of a commercial motor vehicle to also include driver history in the FMCSA portal, Vehicle licensing, and Company profile.
Motor Carrier laws - 4 req. hrs
Successfully navigate the code of Federal Regulations, “Title 49”, parts 383, and 390-397 and apply them to the inspection process to determine non-compliance of the regulations.

Technical Instruction

CVE Inspection - 296 req. hrs
In-Service Training
Federal Motor Carrier Part A and Part B
General Hazardous Materials
Cargo Tank Inspection
Other Bulk Packages
Introduction to Traffic Laws

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